To date, BZC elections have been conducted using sequentially numbered paper ballot slips, which are made available for eligible members on the patio bulletin board table. Members are given a window of time in which to vote using the paper slips by marking their choices and returning their ballots to the laundry room door slot.
Presumably, this system as been adequate for our needs so far. A move to eVoting from the standing paper system, however, makes BZC elections more convenient, accessible, easy to execute, and it could addresses several possible (though unlikely) problems with the paper system:
● It is possible that single members or non-members may cast multiple votes
● It is possible for non-members to vote
● Members who don’t frequent the grounds yet are entitled to vote may not notice the notice in the newsletter preceding the election
How It Works
BZC eVoting relies on a tokenized, anonymous web survey link emailed to each eligible member. “Tokenized” means that the link is unique and issued just to one member (by email address). Once the token is used by a member to submit a ballot, the token expires and is no longer usable. The token is encrypted when associated with the ballot results, so that, even though a token can be revoked and the related ballot data removed from the totals, the results are completely anonymous. We can verify whether a particular member has voted but not how her or she has voted.
Once you get your ballot email, click the link it contains. Then, just follow the instructions on the screen. Voting should take you no more than two minutes, and that’s if you have to think about your votes very carefully.
But I Don’t Have an Email Account!!
While there are relatively few members without email addresses on file with the business office, there are a few. If you’re one of them, you’ll be receiving a paper ballot in the mail, which will contain instructions and information about deadlines. If you receive one, you may return your paper ballot by mail to the business office or push it through the laundry-room door slot.
The polls for the 2015 election will open on October 1st, 2015.
If you have an email address on file with the business office, you’ll receive your ballot email before 12:00 pm PDT on October 1st, 2015. If you don’t get it, please check your spam folder. If it’s not there, please email office manager Tamar Enoch at email@example.com for a replacement ballot. Please note that you can only use your ballot link once, and you must complete the ballot in a single session. If you have trouble, email Tamar about that too.
Now would be a very good time for you to update the business office with your correct email if you need to make a change.
For Paper Voters
Paper ballots will be mailed to eligible members on October 1st, 2015. If you haven’t received your ballot in the mail by October 8th, please contact the Tamar for a replacement. You’ll need to complete your ballot and seal it in the internal, anonymous envelope provided. You can mail it in to the business office, but please be sure to postmark your ballot not later than Friday, October 23rd, 2015, to make sure it arrives at BZC by the October 31st, 2015, deadline. Ballots that arrive later than October 31st, 2015, will not be counted. You can put your paper ballot through the laundry-room door slot until midnight on October 31st, 2015 (and if you come that night, you might also want to wear a costume and bring a bag for candy.)